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IORA Delegate Logistics


The 2nd Indian Ocean Rim Association (IORA) Renewable Energy Ministerial Meeting will be held from 2 – 4 October 2018 at Delhi-NCR, India. It will be jointly organised by the Ministry of New and Renewable Energy (MNRE) and Ministry of External Affairs (MEA) of the Government of India, the Confederation of Indian Industry (CII) and the Indian Ocean Rim Association IORA. It will coincide with the First Assembly of the International Solar Alliance (ISA) and the 2nd Global RE-INVEST, Renewable Energy Investors’ Meet & Expo.

The MNRE will host a Welcome Dinner at 2000 IST on 2 October 2018. All IORA delegates are cordially invited.


Attire & Language


Business attire is recommended. English will be the working language for the Meetings.


Registration


Invitations have been extended to Ministers responsible for Renewable Energy in each IORA Member State, with a request to participate in the event along with an accompanying Expert. Please note that Expert-level participation is essential for the IORA Renewable Energy Experts Meeting on 3 October 2018 which will feed into the Ministerial Meeting on 4 October 2018.


ONLINE REGISTRATION | LAST DATE: 20 SEPTEMBER 2018
To register for the 2nd IORA Renewable Energy Meetings, please click here and select the option IORA Meetings. Please note that access is restricted to only IORA invitees and organisers. All IORA Delegates are required send a copy of passport, visa and personal photo to the IORA Organising Committee by 20 September 2018.

E: shweta.mandal@cii.in; ashish.khatri@cii.in
CC: osdiora@mea.gov.in; hq@iora.int; daniella.smit@iora.int; gayatri.prasad@cii.in

After 20 September, changes necessitated to existing registrations only will be possible through the IORA Secretariat. Delegations are urged to ensure that such requests are limited to the absolute minimum, only for unavoidable last-minute changes in the delegation composition.


Hospitality


Full hospitality (including return airfare, accommodation, all meals and local transportation) will be extended to the Minister plus one accompanying Expert from IORA Member States. Additional delegates (RE experts) nominated by a Member State’s National Focal Point are welcome to participate at own cost.


Accommodation


1. IORA Member Country Delegates

  • Hotel accommodation for 3 nights:
    Check-in: 2 October 2018 (after 2 PM)
    Check-out: 5 October 2018 (by 12 noon)
  • Suite for the Minister + Standard Room for 1 (one) RE Expert per Member State
  • All meals and internet/WiFi in the room / hotel premises included.
  • Facility of hotel laundry service is extended to Ministers only.
  • All other incidental costs including alcohol, tobacco, IDD calls, in-room minibar services, pay channels, etc. will be at the expense of the delegates and are to be settled directly with the hotel at the time of check-out.
  • The cost of accommodation and other services prior to or after the applicable dates for hospitality are the responsibility of individual delegates and will be required to be settled by each delegate on checkout from the hotel.
  • Non-sponsored / self-funded participants are requested to book directly with the hotel.

2. IORA Dialogue Partners Delegates

Delegates from Dialogue Partner countries are requested to make own arrangements for stay in New Delhi. For assistance, a few rooms have been held at the designated hotels at special rates. While booking, please complete the reservation by referring to the event title and its specified dates. Any reservation made after this date will be subject to room availability.


DESIGNATED HOTELS
Hotel Le Méridien
Windsor Place, New Delhi, India
T: +91 11 23710101


The Oberoi Hotel
Dr Zakir Hussain Marg, Delhi Golf Club, Golf Links
New Delhi 110003, India
Ms. Vijeta Sharma, Deputy Sales Manager
T: +91 11 2436 3030 | +91 9811888344
E: vijeta.sharma@oberoigroup.com


Airfare


Return air travel will be provided for Ministers/Vice Ministers (Business Class) and one accompanying Expert (Economy Class) from IORA Member States. Delegates are requested to contact:

Ms Shweta Mandal, Confederation of Indian Industry
T: +91 11 24629994 Extn 540 | E: shweta.mandal@cii.in
CC: gayatri.prasad@cii.in; ashish.khatri@cii.in; osdiora@mea.gov.in; hq@iora.int; daniella.smit@iora.int


Local Transport


One courtesy chauffeur-driven sedan car will be provided to each Minister and accompanying Expert. One Security Officer will be provided to each Minister. Additional transport may be booked directly by delegations at their own cost. All main hotels provide reliable taxi services.


Venues


Inaugural Session, 2 October 2018 | Entry by invitation only.
Vigyan Bhawan
Rajpath Road Area, Central Secretariat, New Delhi 110001, India


Welcome Dinner, 2 October 2018 | Entry by invitation only.
Venue to be decided


IORA Meetings, 3 – 5 October 2018
India Exposition Mart
Plot No. 25, 27, 28, 29, Knowledge Park – II
Greater Noida, Uttar Pradesh 201306, India

To access the venues, delegate badges will be issued to all delegation members of participating countries by the 2nd Global RE-INVEST registration team. Delegate badges should be displayed when at the venue.


IORA Organising Committee


Ms Kavita Choudhry
Regional Director – Europe, CII
E: kavita.choudhry@cii.in
T: +91 11 24631343 (D) / 24629994-7

Ms Gayatri G Prasad
Head – Content & Coordination, CII – Multilateral Forums
E: gayatri.prasad@cii.in
T: +91 11 45771018 (D)

IORA Secretariat
E: hq@iora.int; daniella.smit@iora.int


Weather & Climate

Average High: 33°C / 91.4°F
Average Low: 21°C / 69.8°F


Currency & Banking

Indian currency is Rupee (INR)
US Dollar-INR Conversion: USD 1 = INR 69.55 (21 Aug 2018)
www.oanda.com/currency
Banking hours: 1000 – 1600 IST
All major international credit cards are accepted. Most ATMs accept international debit and credit cards.


Business Hours

Public offices and major businesses are usually open from 1000 – 1700 IST, Monday to Friday.


Electricity
Voltage: 240 V | Frequency: 50 Hertz
Adequate power connections will be provided at conference venue to recharge their cellphones and laptops.


Visa Procedure


All visitors to India are required to possess a valid passport, with validity of at least 6 (six) months from the date of entry into Indian Territory.For participants from countries with visa requirements, it is recommended that they obtain a valid visa (Conference Visa) before arrival. It is advisable to submit visa applications at the earliest to the relevant Indian Embassy / Consulate. Visa will be issued ‘gratis’.

Application form for regular Conference Visa: https://indianvisaonline.gov.in/visa/Registration

Duly filled application must be submitted with two recent passport-size colour photographs, copy of flight itinerary or ticket, and a letter of nomination from the National Focal Point in the Foreign Ministry. It may be noted that Conference Visa cannot be applied as an online e-Visa.

For visa-related inquiries, please visit the website of the respective Embassy/Consulate. The IORA Secretariat at hq@iora.int and daniella.smit@iora.int is also available for assistance.


IORA Member Country Visa Requirements
Regular Passport Diplomatic / Official Passport
Australia Required
Bangladesh Required Exempt
Comoros Required
Indonesia Required Exempt
Iran Required
Kenya Required Exempt (Diplomatic Only)
Madagascar Required
Malaysia Required Exempt
Mauritius Required Exempt
Mozambique Required Exempt
Oman Required
Seychelles Required
Singapore Required Exempt
Somalia Required
South Africa Required Exempt
Sri Lanka Required Exempt
Tanzania Required Exempt
Thailand Required Exempt
United Arab Emirates Required Exempt
Yemen Required
IORA Dialogue Partners Regular Passport Diplomatic/Official
China Required
France Required Exempt (Diplomatic Only)
Japan Required Exempt (Diplomatic Only)
United States of America Required
Egypt Required Exempt (Diplomatic / Official / Special / Service)
Germany Required Exempt (Diplomatic Only)
United Kingdom Required